How it works
The process
Every sale follows a structured, transparent process that runs from initial interest through to settlement. Each scheduled tender event is conducted to the same defined steps, so participants know exactly what to expect and when. The sequence below sets out that path in full.
The six steps
From expression of interest to settlement
The full sequence, in order. Steps one through six apply to every scheduled tender event.
Register your expression of interest
Submit an expression of interest through the registration page. Provide your entity details and a primary contact. This begins the verification process.
Confirm your details
Confirm your contact details in the buyer portal to activate your participation. Supporting documents (your SGGL certificate, a recent ASIC company extract, and proof of authority to act for your company) are optional at this stage and can be provided before or after the tender event. Full eligibility checks are completed before settlement.
Information Memorandum and Process Letter released
The Information Memorandum and the Process Letter are made available in the private buyer area. Together they set out the volume on offer, the vintages, the conditions of sale, and the rules and timings that govern the tender event.
Question and answer window
A defined window opens for written questions. Answers are circulated visibly to all participants, so every registered party works from the same information. This parity is a deliberate feature of each scheduled tender event.
Sealed bid submission through the platform
Submit your sealed bid through the secure buyer portal on this platform, in the form set out in the Process Letter, by the published deadline. Bid amounts are confidential between bidders: no other participant can see your bid, volume, or identity. You may improve your bid at any time before the deadline: raise the price (for any volume) or add volume at your standing price. A bid cannot be lowered or withdrawn once placed; a higher price for a smaller volume keeps your earlier bid binding for the balance. Once the deadline passes, your standing position is a binding, irrevocable offer.
Decision, execution and settlement
Following assessment, the outcome is communicated and the sale and purchase agreement is executed. The quota transfer is lodged with DCCEEW on Form 35, and settlement completes the sale, handled directly by Greenstar as seller. All transfers are subject to departmental approval.
Indicative timeline
A typical cycle runs 6 to 8 weeks
The phases below show how a scheduled tender event is usually paced from registration to settlement. Timings are indicative only and the published Process Letter governs the dates for any given event.
Week 1
Registration and onboarding
Expressions of interest are received and portal access is set up, with a target turnaround within 48 hours. Supporting documents can be supplied at any point before settlement.
Weeks 2 to 3
Document release
The Information Memorandum and Process Letter are released in the private buyer area.
Weeks 3 to 5
Question and answer window
Written questions are received and answered visibly to all participants, maintaining information parity across the field.
Weeks 5 to 6
Sealed bid submission
Sealed bids are submitted through the secure buyer portal by the published deadline and remain confidential between bidders, with no participant able to see another participant's bid.
Weeks 6 to 8
Decision and settlement
The outcome is communicated, the sale and purchase agreement is executed, Form 35 is lodged with DCCEEW, and settlement completes.
Timings are indicative only. Tender dates are announced to registered participants by email and shown in the buyer portal.
Begin with an expression of interest
Registration starts the process and sets up your access to the buyer portal. A representative will follow up with the next steps.